By enrolling your child[ren] in our camps, you understand and agree to the following:
1. CAMP REFUND POLICY: (Policy subject to change without advance notice)
Cancellations arising due to an Act of God will be credited to a similar future event.
Camp fees may be refunded, as noted below, less the non-refundable registration fee of $100 per two week camp and $50 per one week camp. Written notification must be sent to Kirsten Sanford, Education Manager at Kirsten@westwindsorarts.org:
Full Refund: Camp fees are fully refundable (less the non-refundable registration fee) with written notification received by Friday, April 26, 2024.
Partial Refund: 75% of camp fees (less nonrefundable registration fee) will be refunded with written notification received April 27 -June 12, 2024.
No Refund: issued if a child is sent home from camp due to behavioral issues or if a camper decides not to attend the program or leaves early for any reason.
Refunds requested after June 12, 2024 OR if the camp is not a good fit for your child:
The WWAC will offer a partial credit, (less nonrefundable registration fee) to be used for an alternate camp. Credits can be used towards camp registrations until the final week of camp, August 26 - 30. Parents are encouraged to work with Kirsten Sanford Miller, Education Manager.
Medical Refund: A camper is eligible for a full refund (less non-refundable registration fee) if he/she is unable to attend camp due to medical reasons. A note from the physician must accompany the written request. If the camper attends any portion of the camp, the amount of the refund for the remaining days will be calculated based on camp fee paid minus prorated for days attended and the non-refundable $50 - $100 registration fee.
2. Nature Walk: I understand that as part of the full-day camp curriculum that my child will participate in nature walks within walking distance [no more than 1/4 mile] of the West Windsor Arts Center, and that these walks will be supervised at all times by an adult.
3. In Case of Emergency: I understand that every effort will be made by the West Windsor Arts Council to contact the parents, guardian[s] and emergency contacts listed on this form. However, in the event that time does not allow such contact or I cannot be reached, I give permission to the West Windsor Arts Council to secure and authorize necessary treatment that may include hospitalization, anesthesia or surgery for my child. I also understand that I am fully responsible for all expenses incurred for medical care and transportation on behalf of my child. I hereby release the West Windsor Arts Council and the staff from all responsibilities for illness or injuries occurring as a result of, or coincidentally, to my child's participation in this program.
4. CODE OF CONDUCT: The West Windsor Arts Council will strive to create a warm, inviting, safe and fun environment for your child. Behavior that represents physical danger to the child or others, or behavior that interferes with other campers and staff is considered ‘disruptive behavior’. Disruptive behavior that is unacceptable includes, but is not limited to:
a. Persistent refusal to abide by health and safety protocol measures set up by WWAC during camp
b. Abusive and or bullying behavior towards other children; bothering other children repeatedly. c. Continued or frequent behavior that hinders activities may include: pushing, hitting, fighting, biting, throwing objects, prolonged crying or temper tantrums, dangerous use of toys and objects,dangerous and/or behavior deemed risky and any erratic behavior that hinders camp program.
West Windsor Arts Council reserves the right to determine how to address a situation involving a disruptive camper. Depending upon the severity of the situation, consequences of disruptive behavior could include, but not be limited to, a discussion with the camper and/or parent regarding the disruptive conduct; a warning to cease the disruptive behavior; moving the camper to an alternative class group; exclusion from a camp activity and/or dismissal from the camp.
5) RELEASE OF LIABILITY /HOLD HARMLESS AGREEMENT:
West Windsor Arts (WWA) follows current health advisories issued by the CDC. WWA cannot guarantee that you will not become exposed to or infected with any illness as a result of participating in a WWA program.
You attest the following for yourself and/or your child that you have not been diagnosed with any transmittable illnesses or parasites such as Covid-19 and its variants, flu, cold, lice, ringworm, stomach bug, etc. If your child is sick or has a transmittable illness or parasite when attending camp, we ask that your child stay home.
You assume full responsibility and liability for the risk of bodily injury, illness, permanent disability and/or death that may result from exposure to or infection from illness during or after participating in a WWA program.
You, for yourself, your heirs, legal representatives and assigns, waive, release and discharge WWA, and its officials, employees, volunteers, attorneys and agents, from any and all liability for any and all claims, losses or damages result directly or indirectly from exposure to or infection from illness, during or after participating in a WWA program.
6) PHOTO AND VIDEO RELEASE: You are giving the West Windsor Arts Council, its representatives and staff, permission to take photographs or videos of your child when a camp is in session. Photographs and videos may be used for educational or marketing purposes, in print or electronically. Call 609.716.1931 for more information.
